Associate Administration and Inventory Officer

The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is a recognized global leader in the fight against HIV/AIDS.  In its work to eliminate Pediatric AIDS through research, advocacy, and prevention and treatment programs, EGPAF currently supports national, district, and local governments, facilities, communities, and non-governmental partners. In 2020, EGPAF’s global footprint spans 17 countries.  EGPAF supports service provision for comprehensive HIV care, treatment and prevention programs, and health systems strengthening.  To date, EGPAF has supported over 15,000 sites to offer HIV counselling, prevention, diagnosis, and treatment services alongside high-quality family health care. “

EGPAF has worked in Malawi since 2001. Today, EGPAF Malawi implements evidence?based HIV prevention, care and treatment interventions in 179 health facilities in nine districts through EGPAF’s U.S. President’s Emergency Plan for AIDS Relief/U.S. Centers for Disease Control and Prevention (PEPFAR/CDC) ?funded Achieving HIV Epidemic Control through Scaling Up Quality Testing, Care and Treatment in Malawi

EGPAF seeks to fill the following open position

Title                  :   Associate Administration and Inventory Officer (1)

Location         :   Blantyre

Reporting to :   Regional Operations Manager

Position Summary

The Associate logistics officer shall be responsible for maintaining many of same responsibilities as of Coordinator and office administrator such as, keeping track of inventory movements, overseeing consignments and deliveries, and keeping the stores orderly. The position shall also require the ability to manage any administrative and clerical details necessary to keep the stores and inventory running smoothly.

Essential Duties and Responsibilities include:

  • Monitors and maintains current inventory levels; processes purchasing orders as required; tracks orders and investigates problems.
  • Records purchases, maintains database, performs physical count of inventory, and reconciles actual stock count to computer-generated reports.
  • Receives, unpacks, and delivers goods; re-stocks items as necessary; labels shelves.
  • Facilitate the processing of invoices for payment.
  • Processes and documents return as required following established procedures.
  • Facilitate the issuing of requested supplies by ensuring delivery is done in the shortest time possible and within 5 working days upon receipt of the request
  • Performs routine clerical duties, including data entry into the inventory management system
  • Prepares reports, such as inventory balance, price lists, and shortages
  • Prepares list of depleted items and recommends review of malfunctioning or unusable items
  • Compiles and maintains records of quantity, type, and value of material, equipment, supplies stocked in the warehouse
  • Support physical count of inventories and posts totals to inventory records, manually
  • Ensure adequate security of the warehouse and safety of all supplies and consignments under your custody.
  • Performs miscellaneous job-related duties as assigned.

Qualifications:  Education/Knowledge/Technical Skills and Experience

  • A minimum of a Diploma in Business Administration /Accounting, Supply Chain Management, Purchasing, Supply chain and Warehousing
  • 3 years working experience.
  • Experience in Program Development and Project Management
  • Organizational awareness and ability to use information gathered and use critical information to achieve organizational ends
  • Ability to work effectively with others, supporting others, influencing others, interpersonal awareness, following and effective communications skills
  • Ability to make oral and written presentation to both donors and partners
  • Computer skills in Microsoft word and Excel
  • Able to work in a demanding environment
  • Demonstrated integrity over resources
  • Self-starter and work with minimum supervision

Apply Now

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