Coordinator SDG Acceleration Fund Secretariat


Background
As a way of operationalizing the recommendations of the 2016 Quadrennial Comprehensive Poli-cy Review (QCPR) of the UN system operational activities, the Government of Malawi and the United Nations Development System (UNDS) have established the Malawi SDG Acceleration Fund (onwards the Fund). Considering the UNDS Reform note of 31st May 2018, this emphasiz-es adequate, predictable and sustainable funding to be made available for a coherent, effective, efficient and accountable response in accordance with national needs and priorities. The Fund aims at improving the quality of non-core resources which would help the UN system support the Government of Malawi to achieve the SDGs.
The Fund’s theory of change is based on the United Nations Sustainable Development Coopera-tion Framework (UNSDCF), which is the strategic plan for the United Nations Country Team (UNCT) contributing to the Malawi Government’s national development priorities for the period 2019-2023. The UNSDCF formulation process was consultative with Government (both at central and local levels), development partners, civil society organizations and non-governmental organi-zations involved at all stages. The UNSDCF is evidence-based and drew on the country’s needs and the UN’s comparative advantage, with a particular focus on the most vulnerable and hard to reach populations.
The UNSDCF incorporates the goals and principles that underpin Agenda 2030 and the 17 Sus-tainable Development Goals that lie at its heart. It further guides the UN Agency programmes en-suring coherence and represents a strong collaborative link with the Government of Malawi’s de-velopment strategy expressed in the Malawi Growth and Development Strategy (MGDS) III.
The three pillars, identified as the UN’s response to the MGDS III are:
  • Peace, Inclusion and Effective Institutions;
  • Population Management and Inclusive Human Development; and
  • Inclusive and Resilient Growth.
The objective of the Fund is to support the achievement of results consistent with the current and any future UNSDCF. It supports coherent resource mobilization, allocation and disbursement to under-funded cross-sectoral areas where the UN has a comparative advantage in implementing together.
The main focus of the Fund is the mobilization, financing coordination and co-financing of catalytic interventions in support of the SDGs. By catalytic is understood to be investments that aim at supporting strategic UNSDCF components, to fill strategic financial gaps when there are no other resources available, that unlock or allow key investments for SDGs, and /or financial resources that support innovative or high-risk approaches that other partners cannot support. The Fund supports partnerships and communications among all stakeholders involved in Malawi’s devel-opment initiatives led by the Government of Malawi. The initial duration of the Fund is five years – from December 2018 to December 2023.
The Fund is overseen by a Steering Committee, co-chaired by the Government’s Chief Secretary and the United Nations Resident Coordinator. The Steering Committee defines the priorities of the Fund, depending on needs related to the SDGs agenda.
A Secretariat will be established, under the auspices of UNDP as per endorsement by the project steering committee, to facilitate the management of the Fund, entailing the following main tasks: 1) Advise the Steering Committee and the Operational Committee whenever on determining stra-tegic priorities and program/financial allocations; 2) Follow up the formulation and development of programmes/projects, providing feedback to proponent organizations in order to ensure con-sistency, quality and risk management, and supervising the application of Fund’s cross-cutting approaches before they are circulated to the Operational Committee; 3) Organize or facilitate calls for proposals and appraisal processes; 4) Monitor the balance of funding between Windows and report to the Steering Committee; 5) Consolidate monitoring and evaluating information from ap-proved programmes/projects, and periodically inform Fund stakeholders of progress in the imple-mentation; 6) Carry out the Fund’s knowledge analysis and management, including knowledge systematization, collection of good practices, lessons learned and proposed recommendations; 7) Support resource mobilization activities; and 8) fulfilling the secretariat function to the Steering Committee.
The Secretariat falls under the supervision of the United Nations Resident Coordinator in Malawi and it sits in the RCO.


Duties and Responsibilities
The Coordinator reports to UN Resident Coordinator for substantive and strategic guidance, and to UNDP Resident Representative administratively. The coordinator will be responsible for the overall management of the Fund.
Ensure effective coordination of the Fund’s Secretariat and provide advice to the Steering and Operations Committees to achieve Fund objectives:
  • Ensure effective support and follow-up of all Fund´s Steering and Operational Committee processes and decisions.
  • Liaise and ensure close coordination with the UN MPTF Office in New York.
  • Design, launch and process Calls for Proposals in line with the Fund’s Terms of Reference, including: drafting the guidance note for Calls for Proposal inviting organizations to present project proposals, prepare recommendations and necessary documentation for approval of projects ensuring prioritizations, identify complementarity and avoiding overlaps following the Fund TOR/results framework.
  • Ensure quality control of Fund’s funded projects by reviewing reports prepared by participating organizations, ensure implementation of the Fund’s M&E plan, monitor fund level indicators and milestones, and advise on requests of financial and substantial project revisions in coordination with the Steering and Operational Committee.
  • Prepare consolidated updates and coordinate the production of annual reports highlighting key achievements, obstacles and challenges of the Fund and participating organizations.
  • Commission studies/reviews based on the Steering Committee’s decisions and needs for guiding the Fund programming/fund allocation.
  • Guide and oversee the Fund’s support to improve and develop the M&E capacity of participating organizations.
  • Coordinate with the MPTF Office the timely preparation of financial reports for the Steering Committee.
Develop strategic partnerships with relevant stakeholders, including Government, CSOs, UN agencies, Development Partners, international and national NGOs, private sector, and other relevant organizations:
  • Develop, maintain and strengthen partnerships with Government entities, CSOs, NGOs, and private organizations relevant to the Fund interests.
  • Develop and implement a resources mobilization strategy seeking SDG Acceleration and program outcomes.
  • Support donor coordination from the RCO, in pursue of efficient and effective development cooperation.
  • Raise visibility of the Fund by improving communications with the development partners and marketing strategically about the Fund.
  • Coordinate preparation of strategic initiatives with other UN and NGO partners.
Facilitate knowledge management relating to UN and civil society support to SDG acceleration, focusing on achievement of the following results:
  • Ensure that lessons learned and good practice from the Fund funded projects are systematically recorded for sharing within and beyond Malawi.
  • Identification and synthesis of best practices and lessons learnt directly linked to country policy goals.
  • Contribute to strategic and policy discussions Fund’s stakeholders, including government entities, UN agencies, and development partners.
Ensure day-to-day management of the Fund Secretariat, including M&E, administrative and financial oversight
  • Ensure performance planning, monitoring and coaching of staffs concerned.
  • Manage the programme budget and facilitate budget approvals and revision processes as per UNDP policies and procedures.
  • Ensure appropriate M&E and Administrative frameworks that guarantee proper daily Fund’s operations and information flow to the Steering Committee.
  • Ensure appropriate recording and accounting documentation as required by UNDP and preparation of required financial reports. Facilitate transparent financial management of the programme that can stand up to regular audits and evaluation.
  • Approve requisitions and follow up on purchase orders and payment requests in UNDP ATLAS and other relevant systems, and ensure delivery of programme outputs.
  • Prepare work plans, produce timely reports – financial and progress reports – as required by the Steering Committee.
  • Ensure that UNDP rules and regulations concerning finance, procurement and human resources are adhered to.
  • Perform other duties as assigned by the Resident Coordinator and the Steering Committee.

 


Competencies
Corporate Competencies:
Leadership:
Plans and acts transparently, actively works to removes barriers
  • Creates awareness of substantive opportunities and risks among others
  • Navigates complex circumstances thoughtfully and is solution-minded
Communication and Relationship Management
Gains trust of peers, partners, clients by presenting complex concepts in practical terms to others
  • Persuades others to embrace new ideas, even when controversial
  • Empathizes with client perspectives and needs and communicates messages with the clients’ experiences in mind
  • Creates opportunities for developing new client relationships
Innovation
Creates new and relevant ideas and leads others to implement them
  • Integrates diverse contributions to formulate coherent approaches
  • Aligns innovation to service delivery components
  • Manages prototype / pilot efforts and seeks feedback
People Management
Models high professional standards and motivates excellence in others
  • Coaches team members to appropriately share knowledge across teams
  • Addresses conflicts in a timely, sensitive manner; escalates to leadership when appropriate
  • Recognizes members of the team for their efforts and successes
  • Optimizes individual and team abilities
Delivery
Critically assesses value and relevance of existing policy / practice and contributes to enhanced delivery of products, services, and innovative solutions
  • Anticipates constraints and identifies solutions
  • Expands capacity of team to deliver on time, on target, and within organizational standards
  • Ensures high quality of work in terms of both substantive depth and adaptive relevance to client needs
  • Accepts responsibility for implementation / team deliverables / client satisfaction consistent with organizational standards
  • Exhibits thorough organizational awareness of UNDP’s approach to client service delivery and integrity and accountability
  • Exhibits sound judgment and the ability to make reasonable decisions in complex situations
Functional Competencies:
Knowledge Management and Learning
  • Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example
  • In-depth practical knowledge of inter-disciplinary development issues
  • Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
  • Seeks and applies knowledge, information, and best practices from within and outside of UNDP
Development and Operational Effectiveness
  • Ability to lead strategic planning, change processes, results-based management and reporting
  • Ability to lead formulation, oversight of implementation, monitoring and evaluation of development projects
  • Ability to apply development theory to the specific country context to identify creative, practical approaches to overcome challenging situations

 


Required Skills and Experience
  • Master’s Degree in Development, Peace and Conflict studies, Economics, Political Science, Social sciences or related field
  • At least 7 years of relevant experience at the national and international level in managing staff and/or programmes, and establishing inter-agency relationships among international organizations and national governments.
  • Experience of full cycle of programme/project management (planning, implementing, monitoring and reporting in a results-based manner)
  • Experience with resource mobilization and donor coordination.
  • Experience in the implementation of pooled funds (in coordination and/or programmatic roles)
  • Experience in the usage of computers, office software packages, and handling of web-based management systems.
  • Experience from work in Africa, and in Malawi in particular is considered an asset.
  • Fluency in spoken and written English with strong ability to prepare top-quality oral and written presentations


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