Finance and Administration Manager


Background:

Land O’Lakes Venture37 is a 501(c)(3) nonprofit committed to helping communities around the world build economies by strengthening local agriculture, helping agribusinesses create jobs and linking farmers to markets. Since 1981, it has implemented over 315 integrated dairy, livestock and crops development programs in nearly 80 countries — creating lasting impact by linking farmers, businesses, and the public and private sector in local and global contexts. Land O’Lakes Venture37’s long-standing affiliation with Land O’Lakes, Inc. sets it apart. Land O’Lakes, Inc. is one of America’s largest farmer-owned cooperatives. It supports Land O’Lakes Venture37 project implementation with nearly 100 years of expertise in dairy, animal nutrition, crop inputs and agricultural insights and technologies. This gives Land O’Lakes Venture37 development projects a unique global view of agriculture, food and the power of well-functioning market systems. Land O’Lakes, Inc. supports these efforts as part of its enterprise purpose of Feeding Human Progress at home and around the world.



Project/Proposal Summary: 


Venture37 anticipates release of a USAID-funded agriculture development project in Malawi focused on the central and southern regions. This project will focus on scaling smallholder farms to commercially oriented operations; while also aligning with the Government of Malawi’s goal to help agribusinesses diversify Malawi’s agricultural production and in order to become less dependent on tobacco exports while driving system resilience. 



Position Summary: 



Venture37 seeks a Finance and Administration Manager to provide strong accounting and financial oversight discipline for the program and in country staff. This position assists and supports the Chief of Party in all accounting and financial reporting activities, while providing support to the program team surrounding all financial and administrative issues. The Finance and Administration Manager reports to the Chief of Party and may directly supervise staff.


 




Primary Responsibilities:



 


  • Supervise the accountants in the use of the CostPoint Accounting System and complete reviews of various accounting reports to validate that all project transactions are processed accurately.


     


  • Ensure all accounting transactions for the project are properly supported, documented and are recorded in the CostPoint accounting system.


     


  • Manage all project advances to staff and ensure they are accounted for and cleared in accordance with accounting policies and procedures


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  • Ensure payments for employee benefits are processed and paid in accordance with local laws.


     


  • Ensure local timesheets are completed and that local payroll is calculated and processed timely and accurately; ensure that salary or supplemental payment changes are supported by appropriate documentation.


     


  • Complete accurate and timely balance sheet reconciliations.


     


  • Ensure accurate and timely project financial reports are prepared as required by the internal Finance and Accounting policies and donor rules and regulations.


     


  • Monitor program spending by reviewing the monthly project status reports and other management reports for accuracy, impact and potential adjustments.


     


  • Lead the budget forecasting process for the project, using Hyperion to communicate budget information to the Chief of Party and HQ.


     


  • Guide and assist all budget users to prepare, revise and monitor monthly, quarterly and annual budgets for their ongoing activities.


     


  • Conduct budget analyses and clearly communicate any potential financial issues and their impact on the project to the Chief of Party, Regional Program Director and HQ management teams in a timely and transparent manner.


     


  • Review all procurements before payments are made to ensure Venture37 and donor policies and procedures were followed.


     


  • Maintain strong internal control environment to safeguard organization assets.


     


  • Coordinate all necessary audits, statutory requirements, and financial enquiries from donor, the Government of Malawi and HQ; including tax reporting as required by local law.


     


  • Ensure registration requirements are met each year and registration renewal is documented.


     




Required Skills and Qualifications:



 


  • Bachelor’s Degree in Accounting, Business or other relevant area.


     


  • A minimum of four (4) years’ experience in an accounting role.


     


  • Strong interpersonal, writing and oral presentation skills in English.


     


  • Ability to work independently and manage a high-volume work. flow with minimal supervision and able to meet deadlines.


     


  • Relevant computer software skills (at a minimum, the standard applications within MS Office).


     


  • Detail oriented, proactive and flexible.


     

  • Knowledge of Malawi labor and tax laws and reporting procedures.

  • Experience with USAID, USDA or other USG-funded programming.




Preferred Skills and Qualifications:



 


  • Master’s Degree or equivalent in Accounting, Business or other relevant area.
  • ACCA/CPA qualifications or certifications.
  • Experience with USAID contracts.


The position described above is contingent upon activity award. 


Only short-listed candidates will be contacted. No phone calls will be accepted.


Land O’Lakes never requests money or payment from candidates for any position type. Please report any such requests to Land O’Lakes.


Land O’Lakes Venture37 is an equal opportunity employer and an 

organization striving to help global communities thrive through agriculture. We consider all qualified applicants without regard to race, religion, national origin, age, sexual orientation, gender identity, disability or veteran status, among other factors. Our culture values a diversity of voices. So bring us your unique experiences, your workstyle, and your dreams — they’ll only make us stronger.


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