Grants and Subcontracts Officer

Company Overview:

Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits. 

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved – and is committed to continuing to improve – economies, societies and most importantly, people’s lives. 

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status. 

Project Overview and Role:

The Feed the Future Malawi Ag Diversification Activity (AgDiv) contributes to USAID/Malawi’s Feed the Future goal of sustainably reducing poverty and malnutrition in eight districts of Central and Southern Malawi. The Activity fosters inclusive and sustainable growth in Malawi’s agriculture sector, enhances resilience to climate change, empowers women, and improves the nutritional status of women and children, while simultaneously increasing the competitiveness of marketable, nutrient-rich value chains through support for agricultural enterprises and increased access to markets and finance. AgDiv is a central component of USAID/Malawi’s integrated, multi-sectoral approach to improving Malawians’ quality of life. 


Primary Duties and Responsibilities:

A Grants and Subcontracts Officer is primarily responsible for managing the administrative processes for grant and subcontract administration from pre-award to contract close-out. He/she will provide professional expertise in contract administration to ensure full compliance with donor rules and regulations.

The functions of the position include:

  • Drafting of RFPs and RFQs for grants and subcontracts in close coordination with AgDiv’s Technical Leads and Grants and Subcontracts Manager

  • Organizing technical and financial evaluation committees and drafting selection memos based on the TEC evaluations

  • Conduct pre-award assessments for potential awardees and contractors including comprehensive analysis of contract terms and conditions to ensure that the assessed organization has the organizational capacity or is able to acquire the necessary capacity to successfully perform and meet set obligations

  • Prepare cost analysis for Fixed Amount Award grants and Fixed Price Contracts

  • Drafting grant agreements and subcontracts

  • Capacity building and replication of contract portfolio management systems and best practices in award and sub award management

  • Identify significant risks during grant and subcontract implementation and recommend plan for mitigation 

  • Manages grant and contract set-up in the grants and subcontracts tracker

  • Advises senior management on matters of concern and elements of risk that can be detrimental to successful contract performance.

  • Alerts Senior Manager of Grants and Subcontracts on delays in implementation, necessary budget realignments, cost extensions, and other transactions requiring agreement modifications

  • Develops and maintain strong relationships with counterparts (internal and external)

  • Responds to audit matters (internal and external)

  • Articulates and advocates for AgDiv’s position on matters of regulation and other contractual issues with grantees and subcontractors

  • Collaborates with operations staff and Technical Leads to monitor grant and subcontract performance

  • Trains other staff in standardized procedures for efficient award and sub award management

  • Carries out grant and subcontract close-out

Required Qualifications: 

  • Bachelor’s Degree or higher in Business Administration, Economics, Accounting, or related field

  • 5-8 years of experience in a contracting position in USAID funded projects, preferably focusing on Agricultural Development. At least 3 years of direct administration of grants and contracts

  • Good knowledge of USAID rules and regulations

  • Well experienced in budget design, analysis, and cost justifications

  • Excellent oral and written communication skills, especially with drafting contractual memos

  • Excellent organizational skills and strong ability to manage and meet deadlines on multiple tasks with minimal supervision

  • Positive attitude, good work ethic and ability to telework is a must

  • Understanding of agricultural production and seasonality is a bonus

This opening will close on October 14, 2020.

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