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The National Registration Bureau (NRB) of Malawi is legally mandated to implement and maintain a National Registration and Identification System (NRIS) to register and issue identity cards to all citizens 16 years of age and older.
The United Nations Development Programme (UNDP) through the NRIS Project is supporting the NRB to maintain a continuous, permanent and effective civil registration system. After the successful completion of mass registration of Malawian adult citizens and the distribution of approx. 10 million IDs, the current project is in take-off phase where its digital dividends are harvested in the form of establishing critical linkages of National ID with public and private sector. In parallel, an extensive capacity development drive is being conducted to sustain operations of National Registration Bureau (NRB).
One of the most important linkages of the NRIS project is the Civil Registration and Vital Statistics (CRVS) System, that aims to register births, deaths, divorces and marriages in Malawi. Malawi has registered just 600,000 births and less than 150,000 birth certificates have been distributed among the public thus far. The NRIS needs to be extended to register all 8.4 million children under 16 years to reduce the gap in child registration pursuant to the United Nations Sustainable Development Goals 16.9.
UNDP is therefore seeking the services of a
With full national ID Registration of the population NRIS Project is expected to deliver potentially transformative benefits for governance in Malawi, redressing fundamental obstacles in satisfying the right to identity and to progress the ambition of Sustainable Development Goal 16.9, to ensure legal identity for all. A whole of government approach towards the adoption of use of the system is pivotal to both maximizing the benefits of the system and achieving these goals. The original NRIS Project was designed around two principal phases: a) direct implementation of the mass registration exercise in 2017 with preparatory institutional and capacity development; and b) a transitional phase to fully capacitate and transfer the management and administration of a continuous registration process to the NRB from 2018 -2019. Integral to delivering on these operational goals is a close partnership with NRB, engagement with a broad spectrum of Ministries, Departments and Agencies (MDAs) on the adoption of the technology, modelling of business processes, engagement with civil society and other stakeholders, the UN Country Team, and a close partnership with donors engaged in the Project and contributing to the Basket Fund.
Building on the success of the NRIS Project the government is now shifting its focus to close the gap of unregistered citizens to include all those children under the age of 16 years, The proposal for the mass registration of children was developed by NRB, UNICEF and UNDP and approved by the 7th Steering committee meeting which took place on 5
The mass registration of children in 2020 poses some significant logistical challenges, including synchronizing each phase of the registration process to avoid the rainy season and to align with a national election which is to be re-run in May 2020. With such a complex and high stakes programme, a logistical specialist is required to ensure the mass registration of children in Malawi is carried out expeditiously and thoroughly, leaving no child behind.
The Logistics Specialist, under the direct supervision of the Project Manager, will be required to apply logistics management and analytical techniques, develop and maintain effective Project logistical systems, and ensure appropriate logistical capacities to efficiently support the goals and objectives of the NRIS Project. S/he will be supervising a Logistics Support Officer and working closely with NRB counterparts. The Logistics Specialist will be required to undertake a range of duties including: analyse and oversee logistical routes, deployment and distribution plans for optimal field operations; ensure supply chain management systems are designed and implemented; advise on transportation management systems; handling cash for Registration Officer field payments, acquitting payments back to the UNDP Basket Fund Manager, develop and implement warehouse, asset and consumable management systems as well as related tracking systems. Integral to these efforts will be the capacity development of NRB counterparts to progressively take over the administration and management of these and similar logistical functions.
Duties and Responsibilities
Coordinate and monitor logistical support to the project, focusing on the following results
Oversee planning and supervise the logistics of the Project, focusing on the following results
Technical assistance and capacity building, focusing on the following results
Information/knowledge management, focusing on the following results:
Ability to make new and useful ideas work
Creates new and relevant ideas and leads others to implement them
Ability to persuade others to follow
Plans and acts transparently, actively works to remove barriers
Ability to improve performance and satisfaction
Models high professional standards and motivates excellence in others
Ability to listen, adapt, persuade and transform
Gains trust of peers, partners, clients by presenting complex concepts in practical terms to others
Ability to get things done while exercising good judgement
Critically assesses value and relevance of existing policy / practice and contributes to enhanced delivery of products, services, and innovative solutions
Knowledge Management and Learning
Ability to capture, develop, share and effectively use information and knowledge
Development and Operational Effectiveness
Management and Leadership
Required Skills and Experience
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