Procurement & Logistics Assistant

The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is a recognized global leader in the fight against HIV/AIDS.  In its work to eliminate pediatric AIDS through research, advocacy, and prevention and treatment programs, EGPAF currently supports national, district, and local governments, facilities, communities, and non-governmental partners. In 2020, EGPAF’s global footprint spans 17 countries.  EGPAF supports service provision for comprehensive HIV care, treatment and prevention programs, and health systems strengthening.  To date, EGPAF has supported over 15,000 sites to offer HIV counselling, prevention, diagnosis, and treatment services alongside high-quality family health care. “

EGPAF has worked in Malawi since 2001. Today, EGPAF Malawi implements evidence?based HIV prevention, care and treatment interventions in 179 health facilities in nine districts through EGPAF’s U.S. President’s Emergency Plan for AIDS Relief/U.S. Centers for Disease Control and Prevention (PEPFAR/CDC) ?funded Achieving HIV Epidemic Control through Scaling Up Quality Testing, Care and Treatment in Malawi


EGPAF seeks to fill the following open position


Job Title:                                      Procurement & Logistics Assistant (1)


Location:                                     Lilongwe, Malawi


Reports to:                                 Senior Procurement & Logistics Officer


Position summary 

The purpose of this role is to support Procurement & Logistics work in all EGPAF offices involved with EMR/HIS project, with efficient and cost-effective management way of business support function.


Key Responsibilities:


Procurement:

  • Organizing procurement of all supplies and service needs as requested by users in a timely and cost – effective manner and according to EGPAF Policy on procurement, and keeping in mind any donor requirements. (Submitting requisitions for GPS entry)
  • Preparing tender documents, bids and related documents in line with the Foundation’s policy and procurement manual
  • Ensuring timely solicitations of goods and services in demand
  • Ensure transparency and value for money is achieved in all procurement activities at all times.
  • Weekly processing of payments for goods and services delivered
  • Conducting monthly payment reconciliations with suppliers
  • Document scanning/filing


 Fleet Management

  • Daily vehicle allocation to staff
  • Fuel reconciliations and recoup
  • Producing monthly vehicle management reports
  • Arranging scheduled vehicle services


Qualifications

  • Degree in Supply Chain & Logistics Management or   Higher Diploma in CIPS
  • At least 3 years working experience in a similar post


Knowledge, Skills and Abilities

  • Excellent written and verbal communication skills
  • Computer literate
  • Good interpersonal skills
  • Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
  • Must be able to prioritize and plan work activities as to use time efficiently
  • Must be organized, accurate, thorough, and able to monitor work for quality
  • Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback
  • Ability to work with limited supervision

Elizabeth Glaser Pediatric AIDS Foundation is an equal opportunity employer. All qualified individuals are welcome to apply. Interested qualified candidates should send their expressions of interest enclosing copies of their certificates and a detailed current Curriculum Vitae including names and contacts of at least three traceable referees, and indicating their availability to take up the position to the below link:


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