Project Finance and Administrative Assistant

Parent Sector : Field Office

Duty Station: Malawi

Job Family: Education

Type of contract : Non Staff

Level : SB3/2

Duration of contract : From 1 to 6 months

Recruitment open to : External candidates

Application Deadline (Midnight Paris Time) : 20-10-2020


UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism



Under the overall delegated authority of the Director/Head of the Office; Senior Programme Specialist- Education and the direct supervision of the Finance and Administrative Officer, the incumbent will provide administrative support services STEP project in compliance with UNESCO Rules and Regulations, practices, standards and procedures and undertake the following tasks and responsibilities:

Long Description

Draft and prepare routine correspondence, memoranda and non-substantive reports;

Maintain confidential and general files and establish reference systems;

Assist in the preparation of budgetary and financial reports, statistics or projections for managers’ use;

Review draft reports, verify overall accuracy and consistency, cross-check consistency of figures;

Long Description

Verify and process payments: Code, record and reconcile accounting transactions

Generate expenditure reports from the automated systems

Monitor and control commitments and expenditures

Prepare detailed cost estimates and other data for use in budget analysis and proposals;

Assist in the preparation, cost estimation and finalization of budget reports, carry out preliminary     analysis of variances between budgets and actual expenditures; cross check consistency of figures

Long Description

Make arrangements, assist and advise on shipping; liaise with UNESCO General Services assistant

Assist in initiating procurement action, in the preparation of purchase orders and contracts, monitor status of requisitions and maintain contact with suppliers

Assist and provide guidance in preparation of travel plans, review travel claims, prepare travel ordersand travel disbursements through PROSPER or FABS


Accountability (C)

Communication (C)

Innovation (C)

Knowledge sharing and continuous improvement (C)

Planning and organizing (C)

Results focus (C)

Teamwork (C)


Willingness to work independently

Proven ability to work in a multicultural environment

Good IT skills, particularly with respect to the internet, Word Processing, Excel, Power Point, 




Completed secondary, technical and/or vocational education.

Certification/Diploma in accounting or  business management


At least three years of relevant work experience is required, one of which is with UN agency



For detailed information, please consult the 

UNESCO Competency Framework




Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the 

UNESCO careers website.

 No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.


UNESCO applies a zero tolerance policy against all forms of harassment.

UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States 

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 are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

To apply for this job please visit


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