Senior Personal Secretary

Job Description

The Human Rights Commission (the Commission) is an independent institution established under Chapter XI of the Constitution of the Republic of Malawi, with the primary mandate of promoting and protecting human rights and investigations of violations of the rights, accorded by the Constitution or any other law in Malawi, invites applications from suitable and qualified persons to fill the following vacant positions:

Title of post : Senior Personal Secretary

Grade : H7

Reporting to : Executive Secretary

Responsibilities, Functions and Duties

  • Serving as a personal assistant to the Chairperson
  • Organizing and ensuring orderliness of the office of the Chairperson;
  • Arranging and coordinating all appointments and diary of the Chairperson;
  • Assist the Chairperson to follow up progress and issues with Commissioners and senior management;
  • Arranging commission and senior management meetings;
  • Initiating procurement needs for the office of the Chairperson;
  • Receive and convey messages intended for the Chairperson;
  • Prepare correspondence from the Chairperson;
  • Organise travel arrangements for the Chairperson and Commissioners and;
  • Maintaining files for the Chairperson’s Office.

Minimum Requirements

  • Diploma in Business Studies, Secretarial Studies from a reputable institution of higher learning;
  • Demonstrable excellent secretarial skills including office management, shorthand 100-120 wpm, diary maintenance, etc;
  • Excellent interpersonal skills with a high degree of confidentiality and office discipline;
  • Sensitivity to the protection of human rights defenders and work
  • Excellent command of written and spoken English and Chichewa language coupled with good drafting skills
  • A courteous and pleasant personality with a good sense of humour
  • Five years of experience in related role in a busy office;

The Commission is an equal opportunities employer. Female applicants, as well as persons with disabilities, who meet the prerequisite qualifications and experience are particularly encouraged to apply. In addition, since the Commission oversees the implementation of the Gender Equality Act and that it complies with the 40:60/60:40 provisions of decision-making positions. Please note that any canvassing shall lead to disqualification.

An attractive remuneration package comprising a competitive salary and benefits will be offered to the successful candidates. The Commission also offers excellent career development opportunities.

How to apply

Interested persons should submit their applications with up-to-date detailed Curriculum Vitae including names and addresses of three traceable referees, to reach the undersigned not later than the 4th January, 2021. All late applications will not be considered.


Upper Appointment and Disciplinary Committee

Malawi Human Rights Commission,

HB House, Off Paul Kagame Road,

Private Bag 378,


Further details available on: 

Skills Required

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